Resignation Letter Generator — Free, Professional Templates
Pick a tone, fill in a few details, and get a resignation letter that sounds professional and reads clearly — ready to download as a PDF or Word file in under a minute.
Your details
The live preview on the right updates as you type.
How it works
Three steps, no template hunting required.
Pick a tone
Choose Standard, Warm & appreciative, or Short & formal depending on how you want the letter to read.
Fill in your details
Add your name, role, company, manager, and last working day — the letter text builds itself around these.
Download it
Get a PDF for printing or emailing, or a Word file you can still tweak before sending it to HR.
Leaving a job gracefully
A resignation letter should be short, clear, and professional — this tool handles the structure so you can focus on the wording.
A good resignation letter states your intent to resign, your last working day, and — if you'd like — a short note of thanks, without turning into a long explanation. Keeping a copy for your own records is common practice, and this generator lets you download both a PDF (ready to print or attach to an email) and a Word file (in case HR asks for an editable version).
What to include
- A clear statement that you're resigning, stated in the first line or two
- Your last working day, matching whatever notice period your contract requires
- Your job title and the company name, so the letter can't be misfiled
- A brief thank-you or note on handover, if the tone calls for it
- Your signature and the date, even on a letter you're sending by email
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Browse all toolsFrequently asked questions
Quick answers about the resignation letter generator.
Is this tool really free?
Yes, permanently. All three templates, unlimited letters, PDF and Word downloads — no account, no watermark, no paywall.
Is my information kept private?
Yes. The letter is built entirely in your browser. Nothing you type — your name, company, or manager's name — is ever sent to a server.
Do I need to give a reason for resigning?
No. The reason field is optional. If you leave it blank, the letter simply states that you're resigning without adding an explanation.
Can I edit the letter after downloading?
The Word (.doc) download opens in Microsoft Word, Google Docs, or most word processors and can be edited freely. The PDF is best treated as a final copy — adjust the form here and re-download if you need changes.
How much notice should I give?
This varies by contract and country — check your employment agreement or local labor law for the standard notice period, then set your last working day accordingly in the form.
Should I say why I'm resigning?
It's not required. Many resignation letters simply state the facts — your intent to leave and your last day — and save the full explanation for an in-person conversation with your manager.
Can I send this letter by email instead of printing it?
Yes. Either download the PDF and attach it to an email, or download the Word version and paste the text directly into the email body — both are common ways to deliver a resignation letter.